Corpus Conferences Ltd

Publication Scheme for Corpus Conferences Ltd

This publication scheme follows the model prepared and approved by the Information Commissioner.

This Company makes information available to the public as part of its normal activities. The information covered is included in the classes of information mentioned below, where this information is held by the Company.

The Company intends:

  • to publish or otherwise make available as a matter of routine, information which is held by the Company and falls within the classifications below;
  • to specify the information which is held by the Company and falls within the classifications below;
  • to publish or otherwise make available as a matter of routine, information described in this scheme;
  • to publish the methods by which information is routinely made available so that it can be easily identified and accessed by members of the public;
  • to review and update on a regular basis the information the Company makes available under this scheme;
  • to produce a schedule of any fees charged for access to information which is made available;
  • to make this publication scheme available to the public.

Classes of Information

Who we are and what we do.
Organisational information, locations and contacts, constitutional and legal governance.

What we spend and how we spend it.
Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts.

What our priorities are and how we are doing.
Strategy and performance information, plans, assessments, inspections and reviews.

How we make decisions.
Policy proposals and decisions. Decision making processes, internal criteria and procedures, consultations.

Our policies and procedure.
Current written protocols for delivering our functions and responsibilities.

Lists and Registers
Information held in registers required by law and other lists and registers relating to the functions of the Company.

The Services we Offer.
Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered.

The classes of information will not generally include:

  • information the disclosure of which is prevented by law, or exempt under the Freedom of Information Act, or is otherwise properly considered to be protected from disclosure.
  • Information in draft form.
  • Information that is no longer readily available as it is contained in files that have been placed in archive storage, or is difficult to access for similar reasons.

The method by which information published under this scheme will be made available.

The Company will indicate clearly to the public what information is covered by this scheme and how it can be obtained.

Where information is not available on its website or when an individual does not wish to access the information by the website, the Company will indicate how information can be obtained by other means and provide it by those means.

In exceptional circumstances some information may be available only by viewing in person. Where this manner is specified, contact details will be provided. An appointment to view the information will be arranged within a reasonable timescale.

Information will be provided in the language in which it is held or in such other language that is legally required. Where the Company is legally required to translate any information, it will do so.

Obligations under disability and discrimination legislation and any other legislation to provide information in other forms and formats will be adhered to when providing information in accordance with this scheme.

Charges which may be made for Information published under this scheme.

The purpose of this scheme is to make the maximum amount of information readily available at minimum inconvenience and cost to the public. Charges made by the Company for routinely published material will be justified and transparent and kept to a minimum.

Material which is published and accessed on the Company’s website will be provided free of charge.

Charges may be made for information subject to a charging regime specified by Parliament. Charges may be made for actual disbursements incurred such as:

  • photocopying
  • postage and packaging
  • the costs directly incurred as a result of viewing information

Charges may also be made for information provided under this scheme where they are legally authorised, they are in all the circumstances, including the general principles of the right of access to information held by public authorities, justified and in accordance with a published schedule or schedules of fees which is readily available to the public.

If a charge is to be made, confirmation of the payment due will be given before the information is provided. Payment may be requested prior to provision of the information.

Written Requests.

Information held be the Company that is not published under this scheme can be requested in writing, when its provision will be considered in accordance with the provisions of the Freedom of Information Act.

Who we are and what we do

Organisational information, structures, locations and contacts

  • Roles and responsibilities The purpose of the Company is to develop external conference business in connection with the College.
  • Articles of Association The Memorandum and Articles of Association are available on request.

Information requests should be directed to the Company Secretary (see Contact Points below).

This information is also available at Companies House: www.companieshouse.gov.uk

The Company Registration Number is 9437930

  • Board membership
    The Directors of the Company are as follows:Mr Stuart Laing – Master of Corpus Christi College
    Mr Tim Harvey-Samuel – Bursar of Corpus Christi College
    Mrs Sue Ainger-Brown – Treasurer & Second Bursar of Corpus Christi College
  • Senior executives
    The Company has no executive directors
  • Staff structure
    The Company does not employ any staff. The Company purchases services from Corpus Christi College, including the secondment of staff, for the conduct of its day-to-day operations.
  • Contact points
    The Company Secretary is Mrs Sue Ainger-Brown. Requests for information which is not accessible on the website should initially be made in writing to the Company Secretary.

What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit.

  • Annual Accounts The Accounts of the Company are published annually and are available on request.

Information requests should be directed to the Company Secretary.

This information is also available at Companies House: www.companieshouse.gov.uk

  • Procurement procedures The Company procures its supplies from Corpus Christi College. Construction contracts are normally placed by the Company following competitive tender.
  • Staff and board members’ allowances and expenses Board members may claim for their out-of-pocket expenses. The Company has no staff.

What our priorities are and how we are doing

Strategies and plans, performance indicators, audits, inspections and reviews.

  • Any reports indicating main priorities and progress against them The administration of the Company is recorded in the Minutes of its Board meetings. The unreserved sections of these are available on request.
  • Annual Report The Company’s Annual Report may be found in its Annual Accounts which are available on request.

Information requests should be directed to the Company Secretary.

This information is also available at Companies House: www.companieshouse.gov.uk

How we make decisions

Decision making processes and records of decisions.

  • Minutes of meetings of the Board
    The unreserved minutes of the Board are available on request.

Our policies and procedures

Current written protocols, policies and procedures for delivering our services and responsibilities.

  • Policies and procedures for conducting departmental business
    The Company has no staff and is not organised in departments.
  • Policies and procedures for delivering our services
    The Company delivers its services through the staff of Corpus Christi College and in consultation with its shareholder, Corpus Christi College.
  • Policies and procedures for recruiting and employing staff
    The Company has no staff.
  • Customer service
    Complaints in the first instance should be directed to the Company Secretary. Any appeal should be made to a Director.
  • Records Management and personal data policies
    Corporate, tax and accounting records are held at the registered office.
  • Charging regimes and policies
    No charge is made for any information referred to in this publication scheme.

Lists and registers

Any information we are currently legally required to hold in publicly available registers.

  • Any lists or registers that may be required to produce in the conduct of their business
    There are none
  • Any property asset list
    The Company’s significant assets are listed in its annual accounts.
  • Disclosure logs
    The Company does not maintain a disclosure log.

The services we offer

Information about the services we offer, including leaflets, guidance and newsletters.

  • Details of company services
    The Company provides services principally to Corpus Christi College, Cambridge.
  • Services for which the company is entitled to recover a fee, together with those fees
    The Company negotiates its fees on a case-by-case basis with its corporate customers.
  • Leaflets
    The Company publishers no leaflets.
  • Media releases
    The Company does not issue press releases.

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